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Written by

Todor Ranchev

Co-Founder & CEO

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HRLabs tripled their outreach without sacrificing the personal touch that sets them apart. By automating the right steps, their team now connects faster - while staying human where it matters most.

When it comes to finding top tech talent, consistency matters. HRLabs, a boutique recruitment agency in Bulgaria, is known for its personalized approach to matching engineers with great companies. But as their client base grew, so did the need to scale their sourcing - without losing their signature approach.

That’s when they started using TalentSight - and turned their outreach into a predictable, high-performing system.

Follow-Ups That Don’t Fall Through the Cracks

Before TalentSight, recruiters at HRLabs were already putting in solid effort - sending connection requests and trying to follow up manually. The problem? Manually tracking and messaging hundreds of candidates is not only inefficient, it's nearly impossible to scale consistently.

With TalentSight, follow-ups are tracked for you. The platform knows exactly who hasn't replied and when the next message should be sent - so recruiters can stay focused on engaging new prospects rather than maintaining a spreadsheet of reminders.

And the impact of consistent follow-ups? Dramatic increases in response rates:

Initial Response Rate

With Follow-ups

Improvement

39.77%

54.74%

+14.97%

👉 Average improvement: +14.97% response rate
One of HRLabs recruiters, saw her response rate jump from 38.9% to over 55% after consistent follow-ups using TalentSight – and she didn’t send a single inMail.

Follow-Ups That Don’t Fall Through the Cracks

Before TalentSight, recruiters at HRLabs were already putting in solid effort - sending connection requests and trying to follow up manually. The problem? Manually tracking and messaging hundreds of candidates is not only inefficient, it's nearly impossible to scale consistently.

With TalentSight, follow-ups are tracked for you. The platform knows exactly who hasn't replied and when the next message should be sent - so recruiters can stay focused on engaging new prospects rather than maintaining a spreadsheet of reminders.

And the impact of consistent follow-ups? Dramatic increases in response rates:

Initial Response Rate

With Follow-ups

Improvement

39.77%

54.74%

+14.97%

👉 Average improvement: +14.97% response rate
One of HRLabs recruiters, saw her response rate jump from 38.9% to over 55% after consistent follow-ups using TalentSight – and she didn’t send a single inMail.

Follow-Ups That Don’t Fall Through the Cracks

Before TalentSight, recruiters at HRLabs were already putting in solid effort - sending connection requests and trying to follow up manually. The problem? Manually tracking and messaging hundreds of candidates is not only inefficient, it's nearly impossible to scale consistently.

With TalentSight, follow-ups are tracked for you. The platform knows exactly who hasn't replied and when the next message should be sent - so recruiters can stay focused on engaging new prospects rather than maintaining a spreadsheet of reminders.

And the impact of consistent follow-ups? Dramatic increases in response rates:

Initial Response Rate

With Follow-ups

Improvement

39.77%

54.74%

+14.97%

👉 Average improvement: +14.97% response rate
One of HRLabs recruiters, saw her response rate jump from 38.9% to over 55% after consistent follow-ups using TalentSight – and she didn’t send a single inMail.

Outreach Skyrocketed Right After TalentSight Adoption

From August 2024 to January 2025, recruiters at HRLabs were connecting with around 50-60 leads on average. The potential to scale was there - but a lot of time was going into manually tracking candidates, managing follow-ups, and reviewing previous messages, which made it hard to maintain consistent volume.

After adopting TalentSight, the shift was immediate:

  • Outreach increased 100% in February 2025 - double the previous month

  • Another recruiter increased their outreach by over 2400% in their first month using the platform.

  • Another saw a 170% increase in messages sent between April and June.

This shift wasn’t coincidental, it was operational. TalentSight took the burden of tracking and follow-ups off the team’s shoulders. Instead of wondering who needed a reminder or when to re-engage, recruiters could now focus entirely on sourcing and starting new conversations.

The result?
✅ More outreach
 ✅ More consistency
 ✅ Higher response rates (up to +18% per recruiter)

With TalentSight, HRLabs didn’t just contact more candidates, they built a scalable, trackable, and efficient outbound engine that delivered measurable results.

Outreach Skyrocketed Right After TalentSight Adoption

From August 2024 to January 2025, recruiters at HRLabs were connecting with around 50-60 leads on average. The potential to scale was there - but a lot of time was going into manually tracking candidates, managing follow-ups, and reviewing previous messages, which made it hard to maintain consistent volume.

After adopting TalentSight, the shift was immediate:

  • Outreach increased 100% in February 2025 - double the previous month

  • Another recruiter increased their outreach by over 2400% in their first month using the platform.

  • Another saw a 170% increase in messages sent between April and June.

This shift wasn’t coincidental, it was operational. TalentSight took the burden of tracking and follow-ups off the team’s shoulders. Instead of wondering who needed a reminder or when to re-engage, recruiters could now focus entirely on sourcing and starting new conversations.

The result?
✅ More outreach
 ✅ More consistency
 ✅ Higher response rates (up to +18% per recruiter)

With TalentSight, HRLabs didn’t just contact more candidates, they built a scalable, trackable, and efficient outbound engine that delivered measurable results.

Outreach Skyrocketed Right After TalentSight Adoption

From August 2024 to January 2025, recruiters at HRLabs were connecting with around 50-60 leads on average. The potential to scale was there - but a lot of time was going into manually tracking candidates, managing follow-ups, and reviewing previous messages, which made it hard to maintain consistent volume.

After adopting TalentSight, the shift was immediate:

  • Outreach increased 100% in February 2025 - double the previous month

  • Another recruiter increased their outreach by over 2400% in their first month using the platform.

  • Another saw a 170% increase in messages sent between April and June.

This shift wasn’t coincidental, it was operational. TalentSight took the burden of tracking and follow-ups off the team’s shoulders. Instead of wondering who needed a reminder or when to re-engage, recruiters could now focus entirely on sourcing and starting new conversations.

The result?
✅ More outreach
 ✅ More consistency
 ✅ Higher response rates (up to +18% per recruiter)

With TalentSight, HRLabs didn’t just contact more candidates, they built a scalable, trackable, and efficient outbound engine that delivered measurable results.

HRLabs' Takeaway

As Radoslava Dimitrova, Founder of HRLabs, put it:

“At HRLabs, we’re always looking for ways to work smarter, not just harder. For us, technology only makes sense when it helps us be more human. TalentSight allowed us to scale fast without sacrificing the thoughtful, personal approach we’re known for. The result? Stronger pipelines, more impact — and more time to focus on what matters most: people.”